Inventory
Stock you can trust, because every change is a fact.
Five250 records each physical, ownership or status change as an append-only movement, at the moment and place it happens. On-hand, allocations and unit locations are projections of those facts, and Five250 rebuilds them every night to prove it.
Counting while the store is open
A sale during the count is not a found item.
The count startsA blind count of Store 1. The counter never sees the book quantity.
10:02 · a line is countedEleven Linen throws on the shelf. Five250 notes the stock as it was at that moment: eleven.
10:04 · a customer buys oneThe counter sale posts. The book drops to ten while the count is still open.
ReviewA system that compares with today's book sees a phantom gain. Five250 compares each line with the stock as it was when it was counted: no difference.
Facts first
Balances are a projection. Five250 proves it nightly.
Every receipt, sale, transfer, shipment and return appends a movement with its running balance. Each night Five250 rebuilds stock from those movements and opens an exception if anything drifts.
Style, color and size
The size matrix, everywhere it matters.
Enter colors and sizes and Five250 builds the full matrix. Receive, count and see stock in it. Several people can count at once by scanning, typing or tapping a cell.
What is built
The inventory a trading business actually runs on.
Stock per location, owner and status
Available, damaged, inspection and more. The stock list shows on hand, allocated, unavailable, free, incoming, in transit and out for delivery, benchmarked at 30,000 items.
Item and location pages
Positions, holds, allocations, open arrivals and the movement ledger with its running balance, laid out like a business document.
Locations
Stores, warehouses, third-party warehouses and consignees, each in its own time zone. A location with anything still in it cannot be deactivated, and its page says why.
Customer holds
Put stock aside for a customer until a date, extend or release it, and sell from the hold at the counter. Expired holds release on their own.
Transfers through transit
Release, dispatch, then receive in full or in part. Losses and finds are resolved with linked documents, and a logistics view shows what is in transit, overdue or waiting.
Counts
Whole location, part of it, or a spot count. Blind by default. Items nobody counted are confirmed as zero or excluded, never silently zeroed. Large differences wait for the owner.
Adjustments
Reasoned corrections with owner-defined reason codes, a preview before posting, and reversal.
Goods without a purchase order
Samples, mis-shipments and goods held for others are kept in custody, apart from owned stock, until matched to a PO, kept or returned.
Lots, serials and trace
Lot-tracked goods move by lot. Serial-tracked goods move piece by piece, each with its own page and barcode. Trace any lot or piece back to its receipt and forward to its sale.
Tracking for stock already on the shelf
Switch on serial tracking for a product in stock by tagging the pieces where they are.
Cost and opening stock
Moving-average cost, shown only to people allowed to see it. Opening stock from a template, reviewed and reconciled at go-live.
Exceptions and automated checks
Negative stock, count variances and serial conflicts each open a case with an owner and a resolution.
Expiry, recall, bins, labels and replenishment
Lot expiry and recall, GS1 barcodes and designed labels, bins and zones, replenishment proposals and reservations against incoming supply.
On the roadmap
See Five250 run a company like yours, from the first order to the trial balance.
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