Purchasing
Buy right. Receive what arrived. Cost it exactly.
From an approved supplier offer to the bill, Five250 keeps purchasing honest: you receive exactly what came through the door, and when the supplier's price differs, the difference lands where the goods actually are.
Where a price difference goes
The bill lands on the cost it belongs to.
OrderTen wool rugs at $20.00, the price of the approved supplier offer.
ReceiveTen arrive. Inventory rises by $200.00 against goods received not invoiced.
Sell sixSix leave at their cost, $120.00 to cost of goods sold. Four stay on the shelf.
The bill says $21.00The $10.00 difference splits by where the goods are: $4.00 to the four on hand, $6.00 to the six already sold.
Scan with phone
The paperwork, on the record, in seconds.
A QR code on the desktop opens a page on your phone, tied to one record and one person for a few minutes. Photograph the delivery note; Five250 builds the PDF and the desktop shows it arrive.
What is built
From offer to payment, one honest trail.
One party model
The same company can be your supplier and your customer. Contacts, typed addresses, duplicate warnings and a protected tax ID. A supplier on hold cannot receive new orders or receipts.
Supplier items and offers
Supplier SKU, pack, minimum order, lead time and a preferred supplier. Offers are versioned and approved, never overlapping, compared per base unit. Last received and invoiced prices are kept.
Purchase orders
Draft, confirm, amend (each amendment a numbered version with a reason), cancel and close short. Prices come from the approved offer, and minimum-order and pack warnings must be acknowledged. Print or email to the supplier.
Receiving
Full or partial, by scan or typing, by pack or unit, by lot or piece by piece. Goods can arrive damaged or awaiting inspection. Receiving more than ordered is refused, and an eligible receipt can be reversed.
Goods without a purchase order
Kept in custody, apart from owned stock, until matched, kept or returned.
Supplier bills
Against what was received. Price differences, freight and other charges (added to stock cost or expensed) and supplier-charged tax post under versioned rules. A price difference after some goods were sold is split between the stock on hand and cost of goods sold.
Payables
Supplier payments, an open payables list with export, and the supplier's documents attached to orders, receipts, bills and payments.
PDF attached to the emailed order
A formatted email body with the purchase order attached as a PDF.
Coming nextSupplier invoices read by AI, returns and replenishment
AI reading of supplier bills, supplier returns, repeating a past order, replenishment proposals and supplier shipment notices.
On the roadmap
See Five250 run a company like yours, from the first order to the trial balance.
Book a demo